Review of existing catalogs in use:

- no overarching cataloging system for archive
- searchable web site provides access
- use free and open source software
- use a bento database (variant of File Maker Po) to maintain collection manifests of donated collections/donor info. Not accessible online but people can contact the collective for desired info.

- currently using Gallery, holds all metadata in one field :(
- alphabetic by title
- fields: title, creator, year, location, # of pages, language code, language, keywords
- will be migrating to Collective Access, flexible but not mature program
- when migrate, will add license field (creative commons, etc) and broad collection field (tied to donation manifests)
- have looked at lots of options (Koha, Evergreen) but find that librarian-centric tools do not fit the needs of the collective (requires too many advanced skills/learning)

Long Haul
- no current catalog in use
- research has been done to select one
- drupal is top choice but members have limited tech experience

Personal Sci-Fi Fanzine Collection
- originally cataloged using file express, then migrated to excel document (disadvantage: files easily corrupted)
- fields: title, author, collection

OCAD Zine Library
- currently cataloged in excel spreadsheet, ready to migrate to online format
- fields: call number, title, series, issue #, edition #, author, alt. author, email, website, address, city, publisher, price, height, # of pages, materials, subject keywords

Barnard Zine Library
- currently use WorldCat (Voyager and OCLC)
- pre-catalog in Microsoft Access, still used to store private info about zinester identities not posted publicly
- includes abstracts for zines, LC subject headings

ABC No Rio
- File Maker Pro database (with current version, have to pay for software and pay again to post online)
- considered moving to Omeka but haven't done so

Bottles on the Sill
- originally used MS Word chart, wanted anyone to be able to access it who didn't have excel
- organized alphabetically
- fields: title, author, date, issue #, subject, description, reviews, see also

Zine Apothecary
- uses Library Thing
- has excel pre-catalog
- would like to be able to track circulation numbers

Zine Mobile
- organized by size and color
- records in excel document

Brooklyn College
- just starting zine collection
- going to be fully integrated in library catalog
- making internal zine library catalog as well as official library catalog records (as excel spreadsheet)
- keep track of donors, physical descriptions

Schlesinger Library
- MARC records to OCLC standards
- using proprietary software which will soon change
- might be changing from MARC to RDA
- accessible online through main catalog
- intrigued by idea of pre-catalog, able to protect private info now but release it 100 years from now for research benefits (add greater context)

- Voyager and OCLC standards

- catalog is MySQL-based, created from scratch
- fields: title, publication date, publisher/publication place, issue/volume number, author, editor, subject, format, description, contact info, circulation status (example catalog entry page)
- approx. 4,000 zines cataloged (of 20,000 + in collection)
- cataloging instructions/guidelines/notes are online on the ZAPP cataloging wiki
- hoping to have the catalog online in the near future

Short summary of potential cataloguing software discussed at the first Zine Librarian unConference (see
- see link above for pros and cons
- based on MARC records (may not be relevant since libraries are shifting from MARC to RDA)

- open source, customizable
- high learning curve, not user friendly
- newest version - uses RDA standards at its core
- used successfully by a few zine libraries
- does it have circulation module?

- already holds lots of info on zines/ zine libraries
- owners of not convinced that it could work well as a catalog

Library Thing
- if there is no ISBN, can't add to existing record
- easy enough to maintain even with changes of staff
- non-hierarchal tagging
- intuitive
- cons: no controlled language, no circ module

Copy Cataloging
- occurs occasionally but rare because everyone catalogs differently
- many people have developed cataloging rules appropriate to their institution
OCLC- should be adding info to records without subtracting from them
-option for adding alternative titles

-DIY zine spaces don't NEED to use library tools, but library tools have been developed extensively and thought out

- we need a set metadata standard for zine librarians (the tool/technology used matters less because everyone is using same standard fields)

- the important thing when cataloging is to identify fields which will help people access the collection

- should be using tools that allow content to be migrated/ exported easily so that info can be shared across different technologies

- union catalog based on Dublin Core- 15 simple and qualified metadata element sets

- Examples of Union Catalogs: BadgerLink and WorldCat
- unique identifier for the zine but able to have multiple, unique decriptions
- Union Catalog helps those zine libraries that don't have time/ humans for original cataloging (makes copy cataloging easier, more possible)

IDEAS: How to start cataloging a big collection

- tedious but important task
- Anchor Archive hosts weekly cataloging parties, helps get work done even though collective is transient group
- if someone comes in to the zine library and catalogs a few zines they can borrow a few to take home (for uncirculating collections)
- put zines in packs of 10 for volunteers to catalog (makes it seem more manageable)
- catalog a zine every time it is used
- catalog serials and sets first
- acquisition based cataloging (catalog a zine when it is donated)
- select zines which readers are interested in and catalog those first (the things the most people will get the most out of)